Online Ordering And Inventory Management Solutions
The use of webbased
systems in five
major industries is
projected to grow at
an average annual
rate of 6.24%.
Source: Iron Mountain/InfoTrends -
The Future of Fulfillment Survey, 2015.
Speed to market is critical in today’s business environment. Studies
show dramatic decreases in response rates when customers’ requests
for more information aren’t fulfilled promptly.
Is your fulfillment system giving you what you need? Do system users
find ordering cumbersome, complex and time-consuming? Can
they access materials whenever and wherever they want to? Are you
getting accurate, real-time inventory levels, order volume, tracking
and other key data to help you plan more effectively?
It’s time to step up to an online ordering and inventory management
system – technology that reduces warehouse costs and waste, while
allowing you to place orders anytime from anywhere.
How This Affects You
What if you could…
- Have inventory data that is always accurate and up to date, so you
never run out?
- Track orders by individual, office, sales territory, region or other
variables, to spot trends quickly?
- Manage access to, and use of, documents and reports, to ensure
that only authorized users can get them?
- Specify geographic distribution, maximum order quantities,
maximum value of materials ordered, and charge-backs, to better
control your budget?
- Convert documents to print-on-demand or electronic distribution
when inventory reaches zero, to prevent fulfillment delays?
Track Inventory, Orders, Costs And Results With Grouptrak™
GroupTrak, Iron Mountain’s online fulfillment management system, hosts all of your
print and digital assets and provides seamless, end-to-end integration between
your databases and systems maintained by other external parties, like call centers.
You gain complete control over production and ordering, with accurate, real-time
data, through a web portal customized to your company’s specifications.
GroupTrak offers all the features and functionality you need to make sure your information
and products get to prospects and customers quickly and cost effectively, including:
- The ability to set aside inventory for trade shows, marketing campaigns,
job fairs, training, shareholder and media events, and more
- Order tracking by stock number, login name, zip code, last name,
order number and other variables of your choosing
- Low-stock alerts and optional automatic conversion to print-ondemand
or electronic distribution when physical stock runs out
- In-depth reports like departmental chargebacks, ordering patterns,
backorders, inventory and ad hoc reports to meet your criteria
- Ordering capabilities from anywhere at any time
- A built-in address book to store your mail lists
As your company’s GroupTrak administrator, you control user parameters, such as access to
documents, reports and content creation tools. You can limit access by individual, job/function,
group, location or any other criteria you select. You can also set maximum order quantities,
maximum value of materials ordered, item expiration dates, geographic distribution and more.
A multinational tool
decided to bring all of its brands
under one roof, to reduce
marketing inefficiencies. The
company needed to replace
individually branded marketing
collateral and point-of-purchase
materials to create a uniform
image and combine the formerly
separate order systems into
one integrated system.
Iron Mountain had already
been providing inventory
management and fulfillment for
two divisions of this company.
We developed a schedule for
incorporating the remaining
divisions, coding every product
and each system user to
control access, generate bills
by product line or brand,
track ordering rates and set
The Result? The company
reduced its print, storage,
and shipping costs by 30%
over a two-year period.