Records and Information Management (RIM) is complex — your information is
growing rapidly and improperly managed records increase your costs for discovery,
litigation and storage. In fact, a majority of organizations say they have a legally
credible retention schedule, yet only half of those have implemented that schedule
enterprise wide. That’s not entirely surprising considering many organizations have
no records and information management administrative support and very
little staff. The reality is that while the majority of organizations may have a
program “on paper,” many still struggle due to resource limitations or lack of
support from upper management to implement their program to a point where it
would pass a regulatory audit.
Half (49.9%) of those
surveyed by IDC about
and Digital Transformation
report that their organization
has a RIM staff that
is too small to be effective
or have a shortage/
absence of these skilled
IDC, Iron Mountain Document
Workflow and Information
Governance Index Survey,
How This Affects You:
- The complexity of today’s
expertise in indexing and
tracking, retention schedule
processes, security and privacy.
- Increasingly, that expertise
requires unifying those
across both physical and
- It is important to select onsite
staff that not only match the
culture of your organization,
but also possess the level of
knowledge, experience and
technical expertise you need.
What If You Could:
- Rapidly place screened,
experienced Records Manager
professionals in your office?
- Gain immediate expertise onsite
for managing your electronic
records as well as offsite and
onsite physical records?
- Be prepared for regulatory
audits and legal requests by
demonstrating better access,
discovery and auditable
- Reduce litigation risk and
strengthen defensibility with
- Make your employees more
self-reliant when it comes to
managing business records?
Onsite Staffing Service
With Iron Mountain Onsite Staffing service, you’ll have trained RIM
professionals and screened specialists working alongside you at your location
to implement and administer your RIM program. With years of experience
in best practices, policy management and consistent implementation, Iron
Mountain can help you achieve a compliant RIM program.
Onsite Staffing Brings You The Skills Your Need, Including:
- Retention and compliance
for physical and electronic
- Train your end user on
Onsite Staffing service
how to use your existing
Management (ECM) system
or Iron Mountain Connect™.
- Standardize procedures and
workflows across your
- Oversee destruction processes
under your RIM program.
Storage Vendor Management
- Inegration of onsite management
with offsite storage services.
- Quality oversight on data
integrity and records
- Cost-effective vendor
consolidation for reduced total
File Room Administration
- Administration of open-shelf and
archival records storage facilities.
- File room purges and shift
services, including box stacking
Business Processes and Workflow
- Document imaging and conversion.
- Develop new or enhance existing
workflows for greater efficiency
- Integration of records
management practives into
What You Gain
- Peace of mind knowing you have
exceptional talent managing your
- The ability to spend more time
on your core business because
your information obligations are
- Lower your administrative
burden and keep your program